Call for EoI: Country Coordinators for FemBioBiz Programme #2

SANBio with the support of the BioFISA II Programme has launched the FemBioBiz Programme to develop leadership, technological and business skills in female-owned bio-businesses in the SADC region, to support deal-making and business acceleration in the biosciences arena and create a peer to peer network among the local female bio-entrepreneurs.

The FemBioBiz Programme Season 2 will be coordinated in three phases over a period between February–December 2018.

SANBio is calling for Expressions of Interest for Country Coordinators for FemBioBiz Programme Season 2.

Detailed information can be found in the documents below:
Terms of Reference: Country Coordinators
Annex 3: FemBioBiz Programme Country Coordinator Budget sheet
Annex 4: FemBioBiz Roles and Responsibilities

The closing date for submissions is 23 January 2018 at 16h00 (GMT +2) to be sent to Contact information for enquiries: before 17 January 2018. Submissions will be evaluated on the EOI and proposed budget as per criteria in Annex 2.


Update: TOR for EOI for FemBioBiz Season#2 Country Coordinator
Responses to clarification questions for:

1. Country Coordinator and local trainers
1.1 Please confirm whether the trainers can be part of the same institution as the Country Coordinator?
Yes that is possible as long as there is capacity with the country coordinator's organisation to ensure that the other elements that the country coordinator is to deliver are covered - e.g. the sponsorship/ marketing for participants and call for applications/ stakeholder workshop and ecosystem engagement/reporting and overall coordination are also covered adequately.

1.2 Can the Country Coordinator be part of the trainer’s team?
Our understanding is that the country coordinator refers to an ORGANISATION and not an individual / but if there is capacity to meet the full requirements of the TOR then it could be an individual.
As long as the Country Coordinator has the capacity to deliver all elements of the programme, then the trainer can be within the country coordinator's team. It is critical that the trainer be able to deliver on the training mandate and requirements for Phase I and Phase II. We would also like to ensure that there is no conflict of interest as the Country coordinator is responsible for full execution and rolling out the programme in each country and also responsible for oversight of delivery and performance of the local trainer. We would expect the country coordinator outlines the roles and responsibilities of key individuals within their team and include this in the proposal.

1.3 Can an organisation make this Expression of Interest jointly with a partner e.g. with one of our collaborators, or as a single entity?
The grant agreement will be signed with one entity - however the organisation is at liberty to partner with other organisations for delivery. Please note that the grantee on the agreement will be responsible for all deliverables on the contract. We cannot have joint agreements with various parties as the delivery and coordination becomes fragmented.

1.4 Will the Local Trainer (LT) be recruited as an individual trainer/expert or as an institution?
The country coordinator is responsible for recruiting the local trainer, and this can be an institution or an individual. Please also allocate this cost in the budget for the country coordinator.  Please note that the CVs for the local trainer will need to be included with the submission for the RFQ for local trainer when this is required in February/ March 2018.

2. Training Programme
2.1 Should the country coordinator customize the training program to the 4 categories or develop one unique pack for everybody?
It is envisaged that the first phase training will be more generic; however it is up to the country coordinator and trainer to really address the needs of their local audience. It could also be a combination - generic training on Business Model Canvas/ Entrepreneurship and then Pitch training and then perhaps half day on specific issues on the four categories.

So if there is a general training on the first day and then addressing specific requirements for the different categories then that is also possible. Customisation is possible as we want local partners to engage and own the programme for future sustainability, however it is important to have quality engagement with all participants and we want consistency across all the countries involved in the programme.

We envisage a more tailored approach for Phase 2 as this will really be contextualised for the specific group selected for the in depth training and mentorship. Please note that the mentorship aspect is critical in this stage.

2.2 Would it be of interest for the FemBioBiz Programme if the country coordinator works around a training program that would allow the country coordinator to integrate one of the 3 days training of part II with the Pitch Competition during a related event?  Or is the option of having a proposed timeline and organize training and pitch as stand-alone events?
If the country coordinator can manage to host the training for the first phase I in late April or early May and then start phase II in early June and then have early July for the second workshop – that would be the ideal timeline. Where possible the target is to aim for as many submissions from the four different categories across many aspects of Bioscience in Health and Nutrition.   If there are existing platforms and engagements for linkages to the FemBioBiz Programme and develop the ecosystem
would be ideal.

2.3 Where can the training take place (venue)?
The country coordinator is at liberty to find a training venue if one is not available in their organisation- this cost has must be budgeted for by the country coordinator and included in the budget for the grant.

3. Grant of R300 000 for local delivery of the programme
3.1 Is there an additional operational budget from where some of the expenses will be paid, or are all expenses (as mentioned in Table 1, p5 – eligible costs) to be paid from the R300 000 budget, including travel, accommodation, project management.
The budget covers all applicable costs. As the country coordinator will be accessing the branding of the FemBioBiz we would expect that the country coordinator to cover the coordination costs or have the capacity in their organisation to deliver.

3.2 Should the project management / service fee be covered by the R300 000 grant as well?
There is no management fee allocated in the budget. This is not for a contracted service but more of a grant to assist in delivery of the programme. In return the country coordinator does have access to branding and wider marketing available through SANBio.

3.3 Please confirm if the R300 000 grant is VAT Inclusive or exclusive.
The Grant is exclusive of VAT.

3.4 Will printing of training materials and stationery be covered by the SANBio or should it be budgeted for?
All course material requirements must be budgeted for. The whole delivery and coordination in each country is the responsibility of the country coordinator.

4. Sponsorship/ Awards and prizes
4.1 How will sponsorship money be handled? Will it be paid towards the Service Provider for disbursement, with financials records submitted to the BPU or should it be paid to the BPU with requests from the Service Provider towards disbursement?
Sponsorship will be managed by the country coordinator and distributed to the winners. For the winners of the national competition - the type of support for the winners in each of the categories must be specifically agreed up and stated. The country coordinator will have to submit a plan for how they propose the sponsorship will be used and also indicate concrete action plans for each of the national winners at the end of Phase II.

4.2 In what form should we provide proof of matching cost of R300,000. Should this only be in cash prize or it could also be BDS services or other forms of technical services or financial products. Should this proof be provided at submission of the EOI.
You have the option of proposing how the R300 000 can be made up - bearing in mind that it can include a cash prize for the four national winners, and/or incubation space, business development services and/or advisory services. It would be important to cost the non cash support in order for us to evaluate the submissions fairly. Also indicate how this support will be delivered in the section on sponsorship.

4.3 Will sponsors be eligible for recognition for their contribution along with the SANBio / BioFISA branding?
Yes that is possible - we want to encourage building of the local ecosystem so the more potential sponsors or networked organisations the high the chances of sustainability of the programme.

4.4 What will be the Award for regional winners in 2018?
The focus in 2018 is the securing of sponsorship by local country coordinator to go towards supporting the national and regional participants - hence the engagement of local ecosystem partners is emphasised. We encourage the country coordinators to engage with their local ecosystem partners to provide cash incentives and/or incubation and business development support or advisory services (these need to be costed) but the BioFISA Programme will not be able to offer any grants.

BioFISA II will support one REGIONAL winner from each category in Phase III (maximum 4) who will be in line to go to the SLUSH event in Finland in November 2018.


5. Participants/applicants entry criteria  
5.1 What are your measures for success for participating entrepreneurs (i.e. size, maturity, age of businesses, revenue, etc.)
These criteria are being defined together with the input of the regional coordinator and will be discussed and finalised during the Country Coordinator workshop planned for end of February 2018. Country coordinators, regional coordinator and the SANBio/ BioFISA II Programme will agree on the final criteria for selection of the suitable quality applicants. Some of the criteria mentioned (i.e. size, maturity, age of businesses, revenue, etc.) will be included, but there has to be demonstration of innovation in the health and nutrition sector.  The applicants may be asked to provide more in-depth information on the type of innovation/ target market/ social impact/ customer references etc.  

5.2 Will entrepreneurs from FemBioBiz 1 be eligible to participate in FemBioBiz Season 2?
If the entrepreneurs meet the application criteria for the four categories then this could be possible, however we are looking for new entrepreneurs and want to target a much broader base of female entrepreneurs and students working in health and nutrition.

6. Marketing / Branding and Advertising/ Media coverage/Visibility  
6.1 How do you define the marketing and social media communication specialist mentioned in 5.1 (c). Can a Country Coordinator with the experience, track record and social media platform perform this deliverable in-house?
All country coordinators have to deliver the marketing/ social media/ network engagement for their specific local audience. Guidance will be provided by the SANBio/BioFISA Programme Unit in this regard. For example target reach/ frequency/ type of communication/ feedback loops/ follow up etc.

6.2 Will design costs for website banners, branding etc. be covered separately or should it be budgeted for?
There will be a central web page for FemBioBiz with all country information on the competitions at SANBio. Locally the country coordinator will have to advertise via different media/ and have local branding and this has to be budgeted for and coordinated by the country coordinator.

6.3 Is media/press coverage the responsibility of the country coordinator?
Local branding could include sponsors/ media partners/ stakeholders in the ecosystem contributing to the future support of female entrepreneurs.  Local media engagement is the responsibility of the country coordinator.

6.4 Who is responsible for a videographer / photographer or should it be included in the budget?
Videography/ Photography/ Media time/ Radio slots/ Print media has to be included in the budget and sourced by the country coordinator.  Prior evidence of work has to be reviewed before selection of these service providers by the country coordinator. There needs to be consistent quality across all countries participating in the FemBioBiz programme.